The elected officers of the Academy are eligible members as defined in the By-Laws and consist of:

1. President
2. President-Elect
3. Treasurer
4. Councilor for Academy Affairs
5. Councilor for Communications
6. Councilor for Educational Affairs
7. Councilor for Public Policy and Scientific Affairs

The appointed officer of the Academy is the Executive Director.

• The Academy will hold an Annual Session each year open to all members at a time and place determined by the Executive Council. At this session the Executive Council will report to the membership the business of the Academy at the Annual Business Meeting.
  
• Meetings of the Executive Council.
  
  
  1. Regular Sessions

The Executive Council will meet not less than three (3) times each year:

1. immediately following each Annual Business Meeting,
2. approximately six (6) months later, and
3. immediately before the following Annual Business Meeting.

• Five voting members of the Executive Council will constitute a quorum.

• Sixty percent of the present and voting members of the Executive Council will constitute a majority vote.

The Executive Council has the power to dissolve the Academy provided this action has been approved by a two-thirds majority of eligible voting members of the Academy. The ballot will be conducted by mail and will allow not less than sixty (60) days nor more than ninety (90) days for the ballots to be returned.

If the Academy is dissolved, no part of its funds nor property will be distributed to, or among its members. All assets remaining after payment of all indebtedness of the Academy will be used for education or support of research in oral and maxillofacial radiology, as determined by the Executive Council prior to dissolution of the Academy.

The Constitution may be amended by a two-thirds majority of eligible voting members in good standing and present at any Annual Business Meeting, and, provided a copy of the proposed amendment will have been sent to each member at least sixty (60) days prior to said meeting. Eligible voting members in good standing who are unable to attend the Annual Business Meeting may vote by absentee ballot or by written proxy.

The By-Laws may be amended by a two-thirds majority of voting members in good standing and present at any Annual Business Meeting .

BY-LAWS

ARTICLE I
MEMBERSHIP

Section 2. There will be six categories of membership: (a) Active, (b) Associate, (c) Affiliate, (d) Student, (e) Honorary, and (f) Corporate, defined as follows:

(a) Active members (1) will be dentists whose primary professional activity is within the scope of Oral and Maxillofacial Radiology, (2) have received formal education that meets the eligibility requirement of the American Board of Oral and Maxillofacial Radiology or an equivalent foreign board, or documented appreciable achievement in Oral and Maxillofacial Radiology, and (3) have been sponsored by two Active members. Active members enjoy all of the privileges of Academy membership, including the right to hold elected office; vote; serve on or chair committees; and receive the Academy-sponsored journal, Newsletter, and general membership communications.

(b) Associate members (1) will be non-dentist professionals whose primary professional responsibility is within the scope of Oral and Maxillofacial Radiology, (2) have documented appreciable activity in Oral and Maxillofacial Radiology, and (3) have been sponsored by two Associate or Active members. Associate members enjoy the same privileges as Active members except the right to hold elected office, and receive the Academy-sponsored journal. They may subscribe to the Academy journal at its group rate.

(c) Affiliate members will be dentist or non-dentist professionals whose primary professional activity is not within the scope of Oral and Maxillofacial Radiology, but who have interest in Oral and Maxillofacial Radiology and support the Academy's mission and goals. Affiliate members do not need sponsorship. Affiliate members enjoy the same privileges as Active members except the right to hold elected office, vote, or chair committees, and receive the Academy-sponsored journal. They may subscribe to the Academy journal at its group rate.

(d) Student members will be enrolled on a full-time or part-time basis in any allied dental, pre-doctoral, or post-doctoral program. Eligibility for Student membership must be certified by the program director and expires the year of withdrawal from or completion of the program. Student members enjoy the same privileges as Affiliate members.

(e) Honorary membership may be awarded to any non-member who has made exceptional contributions to the advancement of Oral and Maxillofacial Radiology and has been recommended to the Executive council by both the Membership and Recruitment Committee and the Nominating Committee. Upon receiving such a recommendation, the Executive Council will make the final determination as to whether or not to bestow this membership on the candidate. Honorary members enjoy the same privileges as Affiliate members except the right to receive the Academy-sponsored journal. They may subscribe to the Academy journal at its group rate.

(f) Corporate membership may be awarded to any corporation with an interest in Oral and Maxillofacial Radiology that supports the Academy's mission and goals. Corporate members will receive Corporate Affiliate membership that they may bestow upon selected employees. Corporate Affiliate members enjoy the same privileges as Affiliate members except the right to receive the Academy-sponsored journal. Corporate Affiliate members may purchase the journal at the group rate. The number of Corporate Affiliate memberships will be determined by the Corporate annual level of support as follows:

Participating Corporate membership provides two Corporate Affiliate memberships
Supporting Corporate membership provides four Corporate Affiliate memberships
Sustaining Corporate membership provides eight Corporate Affiliate memberships

ARTICLE II
FELLOWSHIP

Fellowship is an esteemed honor bestowed upon an Active or Associate member who has achieved noteworthy excellence in two of the three following areas: (a) accomplishment of significant research as evidenced by an exemplary record of published contributions to the literature, (b) recognition as a distinguished teacher of radiology, and (c) reputation among colleagues as an outstanding clinician as a result of many years of superior patient care. Active and Associate members will not be eligible for nomination to Fellowship until they have completed five continuous years as Academy members. Members eligible for election will be nominated either by the Membership and Recruitment Committee or by any two Fellows, at least one of whom is not professionally associated with the nominee. All nominations will be reviewed by the Nominating Committee and their recommendation will be forwarded to the Executive Council, who shall or shall not approve the Academy bestowing Fellowship upon the candidate.

ARTICLE III

Section 1. For the purpose of membership and dues, the "membership" year will correspond to the calendar year, commencing on January 1st and ending on December 31st. Each applicant will submit with their application an application fee plus the yearly dues for the year in which they are applying. Applicants approved for membership during the year will have the option of electing membership retroactive to January 1 of the year in which they apply, or commencing with the following January 1.

Section 2. Dues will be payable upon the first day of November of each year, except as provided in Section 1. Any member delinquent in the payment of dues on December 1 will be notified by the Executive Director. If dues are not paid by the first day of February, the membership will be declared forfeited and the member's name removed from the roster.

Section 3. The Executive Council will propose the amount of the annual dues for each membership category, which then must be ratified by a simple majority of voting Active and Associate members in good standing and present at any Annual Business Meeting.

Section 4. Honorary Members will not be required to pay the application fee or annual dues.

Section 5. Any Active, Associate or Affiliate member who has reached the age of sixty-five (65) and has been a dues-paying member of the Academy for twenty (20) consecutive years may apply to the Membership and Recruitment  Committee for "Life" status as an Active Life member, Associate Life member, or Affiliate Life member, respectively. "Life" members will not be required to pay annual dues, and will enjoy all of the privileges of their membership category, except the right to receive the Academy-sponsored journal. They may subscribe to the Academy journal at its group rate.

Section 6. Student members will not be required to pay the application fee and the first year's dues will be waived.

Section 7. Corporate members will not be required to pay the application fee. Membership status and the number of Corporate Affiliate memberships is defined in Article I, Section 2, paragraph (f).

Section 8. Any Active, Associate or Affiliate member who is unable to pay dues as a result of financial exigency may apply for a one-year waiver. This option may not be exercised in two consecutive years and is limited to no more than two occurrences in any ten year period. A member placed on inactive status forfeits all privileges except the right to continue to serve on, but not chair, Academy committees, and to receive the Academy Newsletter and general correspondence.

Section 9. Any former Academy member whose membership has been forfeited according to Article III section 2, may reestablish membership by submitting an application fee and annual dues to the Executive Director.

Section 10. All dues must be paid in US dollars.

ARTICLE IV
JOURNAL

Section 1. The Academy will maintain a Journal or a section of a Journal, which will publish material related to oral and maxillofacial radiology.

Section 2. A subscription to the Journal will be a benefit of membership as defined in Article I, Section 2, paragraphs (a) through (f).

Section 3. The Editor of the Academy Journal will be appointed by the President in consultation with the Executive Council. The Editor serves ex officio as Chair of the Journal Publication Committee

ARTICLE V
ELECTION, APPOINTMENT, INSTALLATION AND TERMS OF OFFICERS

Section 1. The election of Officers will be by secret ballot by Active and Associate Members. Ballots will be distributed by mail not fewer than forty-five (45) days prior to the Annual Business Meeting. The closing date for receipt of ballots in the Office of the Executive Director will be fourteen (14) days prior to the Annual Business Meeting. One person will be elected to each office by a plurality vote of the members voting.

Section 2. Nominations must be made by the Nominating Committee or by petition by ten Active or Associate Members no later than seventy-five (75) days before the Annual Business Meeting.

Section 3. Elected Officers will be installed at the Annual Business Meeting.

Section 4. Vacancies occurring in any office between Annual Sessions may be filled by appointment by the President with the approval of the Executive Council for the un-expired term of that office. Should the presidential office become vacant, it will be immediately assumed by the Immediate Past-President. Should the Immediate Past-President be unable to complete this term as Acting President, the post will immediately be assumed by the President-Elect.

Section 5. The terms of office of the President, President-Elect, and Immediate Past President will be two years; the term of the Treasurer will be three years; and the terms of the Councilors will be four years, staggered so as to elect a new Councilor each year.

Section 6. The Executive Director will be appointed by the Executive Council. The term of appointment is for one (1) year and is renewable at the discretion of the Executive Council.

Section 7. Elected officials of other diagnostic science academies, societies or organizations may not concurrently hold an elected office of the Academy. An elected officer of the Academy who assumes elected office in another diagnostic science academy, society or organization will forfeit the remaining years in his or her term of office.

ARTICLE VI
EXECUTIVE COUNCIL

Section 1. The Executive Council will conduct all business of the Academy and report its activities at the Annual Business Meeting to the membership present. The vote of the Active and Associate membership is not required for the Executive Council to carry on the Academy business, except as provided in Article VIII of the Constitution. The Executive Council may call upon the Active and Associate membership for an expression of an opinion by vote. However, the actual business of the Academy will be conducted by a majority vote of the Executive Council. A report of the Annual Session and Academy Business Meeting will be compiled by the Executive Director and distributed to the membership not more than four months (4) following the Annual Session.

ARTICLE VII
DUTIES OF OFFICERS

Section 1. It will be the duty of the President to (a) provide effective leadership in achieving the Academy's purposes and goals; (b) preside at all meetings of the Executive Council, Annual Business Meeting of the Academy, and any special meetings that may be called; (c) appoint members and chairs of all committees not otherwise provided for; (c) serve as the Academy's official representative to other organizations, businesses and concerns, or delegate these duties to other officers as appropriate; and (d) perform such duties as are customary to this office.

Section 2. It will be the responsibility of the Immediate Past President to assume the presidency should the President be incapacitated; and to then discharge the duties of the presidency as defined in Article VII, Section 1.

Section 3. It will be the duty of the President-Elect to (a) initiate such preparatory measures as are implied by the title of office, including, but not limited to, re-appointment or replacement of members and chairs of committees whose terms expire coincident with the expiration of the President-Elect’s term in office; (b) update the Operations Manual; (c) serve in the place of the President at the request of or in the absence of the President; (d) assume the presidency at the end of the term of office as President-Elect, or sooner in the event of the President’s and Immediate Past-President’s incapacitation.

Section 4. The Treasurer will keep all moneys belonging to the Academy and pay out same, provided the money is in hand; upon the presentation of a properly approved voucher, furnish a bond, at the expense of the Academy for an amount designated by the Executive Council; make an accurate annual report of the Academy’s financial condition; turn over to his/her successor all records, books, or other properties relating to this office within thirty -30- days of vacating this office; perform all other duties pertinent to this office and at all times be Chairperson of the Finance Committee.

Section 4. It will be the duty of each Councilor to (a) provide leadership to the chairpersons of committees within their respective Council; and (b) hold and preside over at least one annual meeting of their respective Council.

Section 5. It will be the duty of the Executive Director to (a) Maintain continuity of Academy affairs by advising the Executive Council and the membership about deliberations and actions of past Council and membership meetings; publish and distribute the annual roster; attend to all correspondence; collect monies due the Academy from its members and other sources; and forward monies to the Treasurer; (b) visit proposed meeting locations for the Annual Session; make appropriate contractual arrangements; supervise counting and recording of ballots for election of officers; submit an activity report; publicize the meeting; supervise the pre-registration and registration activities; print and distribute the minutes to Executive Council members; and submit a report of the minutes for publication; (c) arrange a meeting site for the Ad Interim Meeting; send notices to the Executive Council; submit an activity report; record the minutes; prepare and distribute minutes to the Executive Council; submit a report for publication in the Newsletter; (d) publish revised copies of the Constitution and By-Laws and distribute them to the membership; make recommendations to the Executive Council on fiscal matters and operational activities; (e) perform all other secretarial duties as requested by the Executive Council.

ARTICLE VIII
COUNCILS, COMMITTEES, AND DUTIES

(a) Each Council is headed by the elected Councilor of that respective council.

(b) Appointed members or chairpersons of committees serve three-year terms, renewable once. Appointments should be staggered so that approximately one third of the committee is replaced each year. In special circumstances, the Executive Council may suspend this rule when it is necessary to facilitate the mission of the committee.

Section 4. The Committees of the Executive Council are the Finance Committee and the Annual Session Committee. They will report directly to the Executive Council.

(a) The Finance Committee will be chaired by the Treasurer. The Finance Committee will prepare an annual budget and analyze and recommend changes in dues, fees, reserves, and fiscal policy. The committee members will include the President, President-Elect, and Executive Director (non-voting). Three additional Members-at-Large will also be appointed.

(b) The Annual Session Committee will be chaired by the Councilor for Academy Affairs and includes the Councilor for Communications, the Councilor for Educational Affairs, the Councilor for Scientific Affairs, the Treasurer, and the Executive Director (non-voting). The Councilor for Academy Affairs has overall responsibility for the session, the Councilor for Communications is responsible for local arrangements, the Councilor for Educational Affairs is responsible for continuing education programming, the Councilor for Scientific Affairs is responsible for scientific programming, the Treasurer is responsible for financial arrangements, and the Executive Director will provide tactical support for the committee.

Section 5. The Council on Academy Affairs will organize and integrate those activities of the Academy that deal with the internal and operational structure and elements of the Academy. This Council consists of the chairpersons of the Constitution and By-Laws Committee, Nominating Committee, Membership and Recruitment Committee, History Committee, and the Strategic Planning Committee.

(a) The Constitution and By-Laws Committee will recommend any changes in the Constitution and/or By-Laws that are considered necessary or advisable in carrying out the objectives or operations of the Academy. The chairperson of this committee, or his/her designee, will serve as Parliamentarian at the Annual Business Meeting of the Academy as well as any meetings of the Executive Council.

(b) The Nominating Committee will present a slate of at least two candidates for each office that is to be filled. Candidates must be Active Members in good standing. The Nominating Committee will convey the slate of candidates to the Executive Director in a timely fashion so that the ballot may be sent to Voting Members forty-five (45) days prior to the Annual Business Meeting. There will be an open call in the Winter Newsletter to the membership for candidates by the Nominating Committee prior to the preparation of the slate. Nominees may be added to the slate for any office by petition. Such petitions must be submitted to the Nominating Committee not fewer than seventy-five (75) days before the scheduled Annual Business Meeting. The petition will consist of the name of the nominee and the office for which the nominee is competing, ten signatures or letters from Active or Associate Members in good standing supporting the nominee, and a signed statement from the nominee indicating willingness to serve if elected. It will also review nominees for Fellowship and make recommendations to the Executive Council, and, in concert with the Membership and Recruitment Committee, present nominees for Honorary Membership and make recommendations to the Executive Council.

The Nominating committee will consist of the Immediate Past President (who will serve as chair) and three elected members, each of whom would serve a three-year term. One new member is elected each year. Nominations for the elected members must come from the floor at the Annual Business Meeting. The election will be held by secret ballot at the same meeting.

(c) The Membership and Recruitment Committee will review the professional and personal standing of all applicants for membership and recommend action to the Executive Council on each candidate. The Committee will identify nominees for Fellowship, will review candidates for Life status, and, in concert with the Nominating Committee, present nominees for Honorary Membership and make recommendations to the Executive Council. The committee will provide each year a list of student Awardees of the Academy's Dental Schools Radiology Interest Award. The committee will work with the Professional and Public Relations Committee to identify and recruit potential new members.

d) The History Committee will maintain and organize those Academy documents and other papers and memorabilia that describe and illustrate the history of the Academy and the evolution of oral and maxillofacial radiology.

(e) The Strategic Planning Committee will provide short-, mid- and long-range strategic plans for the Academy.

Section 6. The Council on Communications will coordinate internal and external communications activities of the Academy. This Council consists of the chairpersons of the Journal Publication Committee, Newsletter Publication Committee, Electronic Publication Committee and the Public and Professional Relations Committee.

(a) The Journal Publication Committee will serve as the Editorial Board of the Academy-sponsored journal. The Chair of this committee, serving as Editor, will be appointed according to Article IV, Section 3. The committee will consist of a chairperson and the Treasurer (ex officio ), and no more than twenty-four (24) members appointed according to Article IV, Section 4.

(b) The Newsletter Publication Committee will serve as the Newsletter Staff. This committee will consist of the chairperson and twelve (12) members plus the Academy Treasurer (ex officio). The chairperson of this committee will be designated the Academy's newsletter editor and will serve as Editor of the AAOMR Newsletter.

(c) The Electronic Publication Committee will be responsible for maintaining, updating and further developing the Academy’s site on the World Wide Web.

(d) The Public and Professional Relations Committee will be responsible for the maintenance of communication with other professional groups and the public. The committee will seek to maintain high standards in the presentation of Oral and Maxillofacial Radiology to other groups.

Section 7. The Council on Educational Affairs will organize and integrate the education activities of the Academy. This Council consists of the chairpersons of the Pre-doctoral Radiology Education Committee, Post-doctoral Radiology Education Committee, Allied Health Radiography Education Committee, Continuing Education Committee and Awards Committee.

(a) The Pre-doctoral Radiology Education Committee will attend to issues related to pre-doctoral radiology education and other issues that may be pertinent. The chairperson serves as the Academy's liaison with the ADEA Section of Oral and Maxillofacial Radiology to facilitate communication and coordinate activities of mutual interest.

(b) The Post-doctoral Radiology Education Committee will attend to issues related to post-doctoral and graduate radiology education and other issues that may be pertinent. Members of this committee may not serve concurrently as a Director of the American Board of Oral and Maxillofacial Radiology. The chairperson serves as the Academy's liaison with the ABOMR to facilitate communication and coordinate activities of mutual interest.

(c) The Allied Health Radiography Education Committee will attend to issues related to Allied Health Radiography Education. The chairperson or designate serves as the liaison with the appropriate ADEA sections and the American Association of Dental-Maxillofacial Radiographic Technicians.

(d) The Continuing Education Committee will be responsible for all of the Academy’s continuing education programs outside the Annual Session. The Annual Session Committee is responsible for continuing education programs during the Annual Session, according to Article VIII, Section 4, paragraph (b).

(e) The Awards Committee will be responsible for fund-raising, fund administration, announcements and publicity, applicant review and recipient selection of the AAOMR's six sponsored or co-sponsored awards and grants, consistent with any conditions established by benefactors or co-sponsors that have been agreed to by the Executive Council. The six awards are (1) the William H. Rollins Award; (2) the Albert G. Richards Postgraduate Research Grant; (3) the Arthur H. Wuehrmann Prize; (4) the Charles R. Morris Student Research Award; (5) the Howard R. Raper Oral and Maxillofacial Radiology Award co-sponsored by Indiana University; and (6) the Radiology Centennial Scholarship Award. This committee consists of a chairperson plus two members of the Journal Publication Committee, two members of the Pre-doctoral Radiology Education Committee, two members of the Post-doctoral Radiology Education Committee, two members of the Research and Technology Committee, two members-at-large and the President (ex officio).  At least one of the committee shall be from Indiana University

Section 8. The Council on Public Policy and Scientific Affairs will organize and integrate all those activities of the Academy that deal with the science and practice of oral and maxillofacial radiology. This Council consists of the chairpersons of the Radiology Practice Committee, Research and Technology Committee, and the Position Paper Committee.

(a) The Radiology Practice Committee will attend to issues related to radiation risk and radiation protection, quality assurance, and delivery of care.

(b) The Research and Technology Committee will stimulate research by academy members as individuals and collaborations with other oral and maxillofacial radiology researchers and researchers in other specialties. The committee will work with other academy committees to advocate academic and private practice working environments where research can be conducted that will lead to new knowledge in Oral and Maxillofacial Radiology.

(c) The Position Paper Committee will, at the direction of the Executive Council, prepare position papers on timely topics for dissemination to the profession and the public. When completed, each position paper will be submitted to the Executive Council for approval. The committee will develop a schedule for regular reviews of each position paper.

ARTICLE IX
ACCEPTANCE OF MEMBERSHIP, CERTIFICATION OF FELLOWSHIP

Section 1. Upon due notice of election all members will be required to uphold the Constitution and By-Laws of this Academy and be bound by its rules and regulations. A membership certificate will be presented to each new member.

Section 2. A suitable certificate will be presented to each member elected a Fellow or non-member elected an Honorary Member of this Academy.

ARTICLE X
AMERICAN BOARD OF ORAL AND MAXILLOFACIAL RADIOLOGY

Section 1. The Academy will sponsor the American Board of Oral and Maxillofacial Radiology, whose purpose it will be to elevate the standards of the practice of this discipline by certifying candidates as specialists.

Section 2. The American Board of Oral and Maxillofacial Radiology will conform to such requirements as are generally accepted for sponsored professional specialty boards.

Section 3. It will be an autonomous corporation with its own by-laws whose membership consists of those upon whom Diplomate status is conferred by action of the Board of Directors of the American Board of Oral and Maxillofacial Radiology.

Section 4. The Board of Directors will consist of five Diplomates of the Board elected by the Diplomate membership. The duties of the Board of Directors will be to carry on such administrative functions as will enable the examination of candidates for designation as Diplomates in Oral and Maxillofacial Radiology.

Section 5. The term of office of directors will be five years, staggered so as to elect a new Director every year.

Section 6. To fill anticipated vacancies at the end of expired terms, the Board of Directors of the ABOMR will select potential candidates from the Diplomates of the ABOMR and present their names to the Executive Council of the Academy during the Annual Session. If the Council, by vote, disapproves of any of the potential candidates, their names will be removed from consideration. Before the Ad Interim Meeting of the Academy, the Diplomates of the ABOMR will, by mail-in ballot, select the new Director from the remaining candidates. The new Director's name will be announced at the Annual Session of the Academy.

ARTICLE XI
RULES OF ORDER

This Academy will be governed in all matters not covered in the Constitution and By-Laws by Robert’s Rules of Order - Newly Revised 9th edition for its rules of order.